Reviewing Acrobat Files in SharePoint Online

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​Dear All,​Dear All,

Please I want to know if anyone has been able to achieve reviewing acrobat files within SharePoint online. I have created a procedure in the past that allows acrobat files review in SharePoint 2013, the “edit a document” option was quite useful in 2013.

That function is disabled for Acrobat files in our SharePoint online. It is open for Microsoft Office files.

Also, what ways are there to set up workflows in SharePoint as we did in 2013.

Looking for suggestions please.
Thank you.

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Titilayo Makinde
Senior Document Controller
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Titilayo,

Unfortunately, as Adobe really wants sell Livecycle, the interoperability between MS and Adobe is still somewhat lacking.  However, provided you have some form of Adobe installed on the machine you’re using to access the files that has edit capabilities (be that full edit or just markup), there is a workaround that you can use:

You are able to edit the pdf in place with a few extra clicks. As long as you have an adobe version installed that has edit capabilities….try this

Make sure you are in Internet Explorer – yes, I know its slow but it’s the only way to get to “explorer” view
View your library in explorer
Classic Experience – Go to the library tab and select “Open with Explorer”
Modern Exp – Click the view drop down and select the “View in File Explorer” view
Double click on your pdf and adobe will launch
Follow the prompts…it will ask you to check out the file (even if you don’t have check in/out turned on)
Make your edits
Save and check in
Not the best, I know, but it is one option.
It sounds like you’e getting the default view experience inside of SharePoint Online via Office Online Services.  Since OOS supports PDFs it’s using that to open the PDF.  If you open the files in the client application (in this case Adobe Acrobat) you can edit the document and hit Save.  Lorne recommended explorer view — but performance of explorer view is questionable and it’s not recommended for large libraries.  If there’s not extensive metadata it may be quicker to synchronize the library with OneDrive and access the files that way.  The Acrobat client will have all of the normal features and it won’t really know/care that the files are on SharePoint Online.

——————————
Robert Bogue
President
Thor Projects LLC
——————————

——————————
Titilayo Makinde
Senior Document Controller
——————————


Titilayo,

Unfortunately, as Adobe really wants sell Livecycle, the interoperability between MS and Adobe is still somewhat lacking.  However, provided you have some form of Adobe installed on the machine you’re using to access the files that has edit capabilities (be that full edit or just markup), there is a workaround that you can use:

You are able to edit the pdf in place with a few extra clicks. As long as you have an adobe version installed that has edit capabilities….try this

  • Make sure you are in Internet Explorer – yes, I know its slow but it’s the only way to get to “explorer” view
  • View your library in explorer
    • Classic Experience – Go to the library tab and select “Open with Explorer”
    • Modern Exp – Click the view drop down and select the “View in File Explorer” view
  • Double click on your pdf and adobe will launch
  • Follow the prompts…it will ask you to check out the file (even if you don’t have check in/out turned on)
  • Make your edits
  • Save and check in

 

Not the best, I know, but it is one option.

 

Aria

Aria Business Card-0۸   Aria Business Card-۱۰


a083c-4fc13-image-asset

It sounds like you’e getting the default view experience inside of SharePoint Online via Office Online Services.  Since OOS supports PDFs it’s using that to open the PDF.  If you open the files in the client application (in this case Adobe Acrobat) you can edit the document and hit Save.  Lorne recommended explorer view — but performance of explorer view is questionable and it’s not recommended for large libraries.  If there’s not extensive metadata it may be quicker to synchronize the library with OneDrive and access the files that way.  The Acrobat client will have all of the normal features and it won’t really know/care that the files are on SharePoint Online.

——————————
Robert Bogue
President
Thor Projects LLC
——————————

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