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Hi Susan (et al),|
RecordPoint has connectors for:
- SharePoint/SharePoint Online
- File shares
- Exchange/Exchange Online
- Plus a custom connector that developers can use to connect to in-house applications.
As well, they have a built-in machine learning driven auto-classification engine. Additionally, it handles physical records and they offer Compliant Migration as a Service.
The solutions I compared were RecordPoint, Gimmal, Collabware, Laserfiche, and Alfresco. As best as I was able to determine both Laserfiche and Alfresco required their base product to be purchased and installed in order to be able to get and use the RM module, which, since I’m pretty heavily MS oriented, was a downside for me. As neither of them have a native connector for SharePoint, that was also a significant downside in my opinion.
I would prefer that you don’t include Collabware in your opinion posts as you have not performed a deep-dive comparison on our software as you have claimed. Should you wish to do so, please reach out to us to discuss directly.
I’m curious as to how you can conclude what I have or have not done?
Hi Elisa, we are currently exploring the SharePoint records management capabilities for setting retention and disposition schemes but we are not there yet. In line with Lorne suggestion we are also exploring recordpoint/AVpoint. Pretty robust add solutions for records management but I still have to convince our IT people accepting Recordpoint as a valuable addition. It seems that most of our requirements can be handled with SharePoint as well. But once testing is completed-midJune- I can provide a more final response. Maybe there is already a AIIM member who went through this path of comparison functional requirements.
Zasio has been providing records management solutions for 32 years, and we have tools to help you push a retention schedule into other repositories, or calculate retention in place for other systems using the Versatile suite of RIM tools.
Let me know if you would like to talk further.
Warren Bean, CRM
Senior Sales Engineer
Zasio Enterprises Inc
Thank you very much for your answers which are very helpful.
I know, although not in depth, most of the solutions mentioned and we will have to make a rigorous evaluation. As in other large companies, a part of the records reside in corporate ECM, another large part in the Microsoft/Office365/Sharepoint environment and another part in various applications with their own repositories. We are looking for a federated model for the management of retention schedules, the application of disposal and legal hold, trying to avoid applying it in separate ways.Therefore, I think there is a strategic decision which is the most suitable environment for this and it is not easy. Should the ECM i.e OT be the one that governs the “federation”? or is it better to approach it from sharepoint/O365? I don’t have much news of real large-scale implementations in either direction.
Information and Records Management Consultant
Inforarea, Madrid- Spain
So, you already have OT?