RM functionality: O365 vs G Suite

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I’m looking for information on O365 records management functionality compared to G Suite. Does anyone know of any resources on the topic I could look into? Any info/stats/case studies on the RM usage in large (500+) organizations? #O365
Many thanks in advance for any assistance,
Shawn Rounds
Director of Library & Archives,
State Archivist Minnesota Historical Society s


I’m sure you are aware there are tons of resources available for a general comparison of G suite and O365. However, I’ve never seen an RM-specific comparison. I’m guessing that is due to, as far as I’m aware, G suite not really having any records management capabilities. At least not natively.

Lorne, this is exactly what I’ve been finding in my research! That’s why I wanted to throw it to this group — for either confirmation or pointers to what I’m missing.


We have been asked to perform similar comparisons however O365 vs OpenText Content Server. I was unable to locate information on the web about how O365 manages disposition or paper records.
If this type of information was provided in the images by Lorne, our servers strip any links or images out, and I was unable to see them.
If anyone can provide me details on the RM capabilities of O365 from an unbiased view point, it would be very helpful.

Thank you,
National Defence / Government of Canada

The only image in my message is my “business card” signature when I reply directly from Outlook. Office 365 (per se) doesn’t manage paper records. SharePoint (including SharePoint Online-SPO) can do basic physical records management through bar code label. Though it isn’t robust enough, in my opinion, to meet the needs of organizations that are either larger than a couple hundred people and/or have moderate to high compliance requirements.

Hi all,

G Suite is basically, GOOGLE APPS, but on a commercial basis that you have to pay for. O365 is a powerful online MS product. Both are available as trials.


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