In my current position, I am evaluating existing DAM (Digital Asset Management) systems within our company and looking for one solution that can be used company-wide. Any information I can gather from will be helpful.
In regards to DAM, what solution(s) have you been using with success? Any best practices you could share?
Are you using Office 365?
Office 365 as in Word, Excel, Outlook?
More in terms of SharePoint, or Exchange, or Teams.
Scott, continuing where Lorne might be going, three Office 365 subscriptions include a video streaming service now called, Stream. You’ll find a comparison chart at
You’ll find a brief explanation of the video streaming service at https://youtu.be/uXsJ_9lQubc .
I am a user.
Texas: Southwest Chapter
That is correct ;). MS Stream in Office 365 is a purpose-built DAM solution that uses MS Azure services in the backend such as Azure Media Services, Azure CDN (Content Delivery Network), StorSimple, and Stream Analytics.
If your organization already has O365 E1, E3, or E5 then you already have MS Stream availability. And, if you are using MS Teams, Stream (as far as I know currently) is the only DAM that you can directly add to a Teams channel without doing IT integration work.
Now, in terms of being a fully-featured DAM, Stream is still very ‘young’. So that’s the disclaimer. But, as it sounds like you would be at the beginning of that journey, it might be a good fit. Obviously more so if you already have aspects of Office 365 available/deployed.
If you want to jump into the middle of the pool, then you should be looking at platforms such as Nuxeo and Widen. And, if you want to do a high dive into the deep end of the pool (including $’s), then you start looking at OpenText, Adobe, Aprimo, SiteCore, and so on that offer full-on digital experience platforms.
Beeing an Open Text eDocs customer since 1995 we are using eDocs for digital assets but manage it as whatever content. However I know that Open Text has a lot of solutions here.
And if I may ask – my knowledge in DAM is very limited, so what is DAM in your company used? Storing data? Editing? Automatic comparisons? Picture recognition? The most advanced we have done is putting in pictures assigning metadata to it, but that’s not DAM I suppose? So would be very interesting to know what kind of requirements you have on such a system.
You can look into the opentext DAM solution. Digital Asset Management | OpenText
Mannai Trading Company WLL
We use Laserfiche for our electronic documents. You can easily drag’n drop any type of e-doc into Laserfiche and use them from there. Plus there are workflow and forms tools, as well as other tools for making your work easier.
Sedgewick, AB CANADA
Thank you all for your suggestions. We currently use mutliple DAM systems within the company for different purposes. One DAM is for photos & images, another for documents, another for scanned drawings, etc. We are looking for one solution that can handle all types of documents. The main purpose of the DAM is for storage, access, & distribution/sharing.
We have content creators and end users worldwide. A central repository is the easiest way to share content. We are most interested in an out of the box system that requires minimal customization.
I’ve used Open Text at a previous job, we had a custom UI interface on top of it. It was a nice system, but between the Open Text backend and the UI front end, it required a lot of maintenance and a team of people to keep it running.
Ideally we are looking for a simple interface that can handle all types of digital files equally well. We already use Sharepoint within individual teams and departments (not as a DAM) but this is beyond sharepoint as you can imagine the tens of thousands of files and thousands of potential users for the system.
I disagree with your assumption/assertion that the user count and content volume would be beyond the capabilities of Stream (not SharePoint as I didn’t suggest SharePoint).
As I mentioned above, Stream is actually built on top of Azure. And, I assure you, Azure can handle way beyond any volumes you can come up with to throw at it. And, as Azure is already more worldwide than Boeing even, you would be mitigating the issues, like latency, with office locations that are further from Boeing data centers since I know for sure Azure has more locations than Boeing 😉
Something to think about.
In my role at OpenText, I work closely with the DAM product team (not in sales). Since you have worked with OpenText Media Management in the past you know it is a very capable platform. The good news is that unlike many other smaller DAM companies, OpenText has significant engineering resources to continue evolving and improving the product. Recent releases have made the UI and administration much more nimble and easy to use, plus there are several innovations that have kept OpenText as the sole leader in the industry according to Forrester.
One of the great things about Media Management is the flexibility to be adapted to the customer’s needs and requirements. In some cases, a comprehensive DAM solution may require complex workflow integration, migration, storage and user control and access for multiple constituencies. Other large enterprises can using it out of the box to organize and control assets, gaining quick adoption in the organization.
As you evaluate various DAM systems please check out the OpenText Media Management and learn about the value our solution delivers to centralize and organize digital assets, making them easier to find, store and manage for global enterprises.
I’ve been evaluating DAM systems primarily for creative assets and really like what I’ve seen from Widen and MediaBeacon. Also found this to be a great resource: https://www.realstorygroup.com/Reports/DAM
I have used several systems to capture, store and recall documentation. I would first ask are you also using this system for archiving and retention as that may make difference. With out knowing the retention answer, the best two systems I have used for company documentation (HR, Legal, general, Finance etc) would be;
1. Open text
Both are a little heavy on setup and you must have processes and SOP’s in place prior to setup it will help ALOT.
While I have not worked with a specific DAM system, a while back I did research best practices for evaluating DAM software. You can find a summary of my research here:
Hope this helps!
– I work in aerospace logistics, with a focus on the lifecycle accumulation, currency, and availability for certain aircraft. I was somewhat taken by Mary Ann’s link to Digital Asset Management (DAM), especially the statement “Simply trying to locate one particular video or image from among more than hundreds of thousands of digital assets stored in tens of thousands of folders becomes nearly impossible.” The solution we in aerospace use is context; my favorite context is a “digital twin”. Short explanation: the beginning of an aircraft (or any complex system with a life cycle) is the accumulation, refinement, and modeling of the aircraft into a spatial image of the approved design residing as data within it’s own server cloud as the “single design truth” of the system, from which it can now be built, sustained, and managed, under the context of the system’s name. The aircraft’s cloud is published-and-subscribed by all who have anything to do with it. In aerospace, we deal in many individual and similarly complex systems, and the data for each system can be in its own contextual cloud, and each product line of several systems can be organized in its own data lake of clouds. For accessing any specific data from any system’s cloud, or any product line of system’s data lake. Context is the key. Data always has a reason and a context. Finally, does anyone recall Jeopardy! being won by IBM’s Watson? Well the Watson computer is now less than $50k, and is the best “digital assistant” out there functioning as a conversable database search engine that can quickly gather your desired information from any of your system clouds or product line data lakes, be it executive reports, operational performance, supply chain sustainment, or robotic manufacturing. Context is the key, and your own Watson is your access to it. I agree with Mary Ann, but would express it as too much for even a data genius to compete with a digital assistant like Watson!